Could Your Organisation Benefit From Hybrid Mail?
Hybrid Mail can transform how public sector organisations manage communication by moving outbound mail from desktops to secure and automated workflows. It removes the day-to-day stress of printing and posting from multiple locations while saving time and money. Freeing your teams to focus on what matters most, delivering essential services.
Read on to learn exactly what hybrid mail is, how it can benefit your organisation, and how Dukefield can help you find the right product and service for your team.
What is Hybrid Mail?
Hybrid mail is a managed service that allows organisations to send physical letters directly from their computers without the need to print or post them in-house.
Instead of teams handling paper, envelopes, and postage, documents are sent digitally to a secure print centre where they’re printed, packed, and posted on your behalf.
For public sector bodies, including housing associations, higher education providers, the NHS, local councils, and police forces, hybrid mail offers a smarter way to manage outbound mail securely and efficiently.
What are the Benefits of Hybrid Mail?
Hybrid mail is more than just a modern mailing solution, it is a strategic tool that delivers measurable benefits across cost, time, security, sustainability, and operational efficiency.
Cost Savings
By consolidating printing, postage, and processing into a single managed service, hybrid mail can reduce mailing costs. The service cuts out the need for printers and franking machines and their maintenance contracts, saves on paper and envelope costs, and eliminates the postage run!
Time Efficiency
Hybrid mail automates the entire mailing process, eliminating manual tasks such as printing, folding, packing, and posting, and delays caused by bottlenecks or hardware issues. The software is easy to install and simple to use. Documents can be submitted to an automated workflow that maintains all approval steps. Full document history is stored in an easily accessible interface, which makes tracking and handling quicker and easier.
Enhanced Security and Compliance
With hybrid mail, documents are sent digitally to secure print centres, reducing the risk of sensitive information being mishandled. By digitising document submission and centralising mail production, vulnerabilities often encountered in manual, in-house processes are reduced. Hybrid mail services comply with data protection regulations and provide traceability for each mail item, ensuring accountability and peace of mind.
Operational Flexibility
Hybrid mail supports remote and hybrid working models. Whether your staff are onsite, working remotely, or spread across locations, they can send mail with a click of a button. No need for a printer and no delays due to a need to return to the office. This flexibility ensures consistent communication and delivery of service.
Sustainability
Hybrid mail contributes to environmental sustainability by reducing paper waste and lowering carbon emissions associated with traditional mail processes. By streamlining the mailing process and optimising delivery routes, organisations can decrease energy consumption. This not only supports environmental goals but also demonstrates a clear commitment to responsible, accountable service delivery.
Consistent with Communication Guidelines
Hybrid mail ensures every letter is produced in line with your organisation’s communication guidelines. Whether it’s the correct logos, layouts or fonts, your messaging stays consistent and professional across all departments and locations.
If Hybrid Mail is a Solution for You, Take the Next Steps with Dukefield.
Sourcing hybrid mail through the Dukefield framework is straightforward and compliant. You get instant access to trusted suppliers who meet the highest standards for security and performance without the time and cost of a full tender. Pricing is pre-negotiated, contracts are flexible, and the process is designed with public sector needs in mind.
Our Framework:
Gives public sector organisations immediate access to pre-qualified suppliers who meet strict compliance and security standards, so you can be confident in both the service and the safeguards behind it.
There’s no need to run a full tender process, which saves valuable time and internal resources.
You benefit from pricing that’s already been competitively negotiated, along with flexible contract options designed to suit the specific needs of housing associations, the NHS, local authorities, education providers, and the police.
For help utilising the Framework contact Dukefield Print Solutions Help Desk:
0343 5070 465